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The Monthly Memo Archive

The Monthly Memo

October 1, 2003

Dear Colleagues,

Points of Interest:

  1. "W coding" or "Wait Listing" for the WHEG-Technical College grant was implemented on September 4, 2003.

  2. "W coding" or "Wait Listing" for Tuition Grant was implemented on August 27th, 2003.

  3. As a reminder - the only way to update the HEAB record when a selective service issue has been resolved is to submit a change via the HEAB file maintenance template.

  4. Technology update - All of our notification lists, error reports, and graduate non-resident reports are available electronically. This includes Academic Excellence. If you have any concerns please feel to contact Barb Moermond at (608) 266-3091 or Barbara.moermond@heab.state.wi.us.

Points Related to Processing:


  1. 2003-04 notification lists and other associated reports are scheduled to run October 7th, 14th, 21st, and 28th.

  2. 2003-04 award commit and spent for TIP, WHEG, and WTG as of September 30th are as follows:

      TIP Award Commit = 118.97% (last year at this time it was 112.94%)
      TIP Spent = 35.58% (last year at this time it was 31.58%)
      UW WHEG Award Commit = 129.03% (last year at this time it was 121.79%)
      UW WHEG Spent = 45.28% (last year at this time it was 41.20%)
      WTC WHEG Award Commit = 167.53% (last year at this time it was 163.47%)
      WTC WHEG Spent = 45.17% (last year at this time it was 43.36%)
      WTG Award Commit = 113.65% (last year at this time it was 115.71%)
      WTG Spent = 45.41% (last year at this time it was 36.51%)

  3. TIP nomination forms should be sent to John Whitt.

  4. File maintenance is being accepted for the following items only:
      Professional Judgement changes
      Special Tuition
      Selective Service changes
      Special Circumstances
    If you have a situation that you believe is a special circumstance, please contact the program coordinator. All other changes must by made by submitting information to the federal processor.

Other Points:

  • The next training sessions will be held:
      November 20, 2003

    The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session.

    If you want to register for a session or need more information, please call Sherrie Nelson at (608) 267-2944 or send email to sherrie.nelson@heab.state.wi.us.

    We appreciate your feedback and thoughts! My phone number is 608-267-2944, FAX: 608-267-2808, EMAIL: sherrie.nelson@heab.state.wi.us and Regular Mail: HEAB, P.O. Box 7885, Madison, WI 53707-7885.


    Sherrie Nelson
    Acting Administrator
    Higher Educational Aids Board


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