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The Monthly Memo Archive

The Monthly Memo

June 3, 2003

Dear Colleagues,

Please visit our web page. heab.state.wi.us

Points of Interest:

  1. Copies of the two news releases that were sent out by HEAB recently are attached. They include:

    1. Memorandum for Minnesota-Wisconsin Interstate Tuition Reciprocity Program approved by Joint Committee on Finance.

    2. Academic Excellence Scholars for 2003 are Designated.

  2. The 2003-04 voucher (V) process will begin August 5, 2003. You may begin sending in voucher requests during the week of July 28, 2003. Please voucher only for those students who are registered for coursework.

  3. Since 2002-03 and 2003-04 academic year requests are currently being processed, it is very important to clearly label submissions to HEAB by academic year.

Points Related to Processing:


  1. The last regular 2002-03 notification list is scheduled to run June 9, 2003. An end of year report will be run in early July.

  2. 2002-03 award commit and spent for TIP, WHEG, and WTG are as follows:

      TIP Award Commit = 139.18% (last year at this time it was 135.03%)
      TIP Spent = 97.04% (last year at this time it was 95.89%)
      UW WHEG Award Commit = 135.79% (last year at this time it was 136.96%)
      UW WHEG Spent = 100.00% (last year at this time it was 98.02%)
      WTC WHEG Award Commit = 169.88% (last year at this time it was 171.22%)
      WTC WHEG Spent = 99.99% (last year at this time it was 99.89%)
      WTG Award Commit = 116.50% (last year at this time it was 121.97%)
      WTG Spent = 99.58% (last year at this time it was 97.38%)

    NOTE: The "W" code is currently being applied to any new UW and WTC-WHEG applicants.

    Please note that the W-codes which are currently being applied to UW and Tech WHEG awards do NOT affect other grants. The TIP Grant, Indian Grant, Minority Grant, and Handicapped Grant may all be vouchered for students with W-coded WHEG awards.

  3. 2002-03 vouchering occurs both Tuesday and Friday nights. Requests will be processed if they are received by 12NOON on either Tuesday or Friday.

  4. TIP nomination forms are to be sent to John Whitt.

  5. File maintenance is being accepted for the following items only:
      Professional Judgement changes
      Special Tuition
      Selective Service changes
      Special Circumstances
    If you have a situation that you believe is a special circumstance, please contact the program coordinator. All other changes must by made by submitting information to the federal processor.

  6. Due to very tight WHEG program spending, please return refunds as soon as possible. All WHEG requests are being held pending the receipt of refunds. The requests are being released in the order in which they were received. Schols that have requests in the holding files will be receiving a listing of them. Please refer to that list before re-requesting funds.

  7. Please note that the last day to voucher is June 13, 2003. A notification list will be run on June 9th.

Points Related to Processing:


  1. 2003-04 notification lists and other associated reports are scheduled to run June 10th, June 17th, and June 24th.

  2. 2003-04 award commit and spent for TIP, WHEG, and WTG are as follows:

      TIP Award Commit = 62.78% (last year at this time it was 52.87%)
      UW WHEG Award Commit = 96.33% (last year at this time it was 76.47%)
      Note: The 2002-03 WHEG-UW appropriation was used to calculate the commit figure.
      WTC WHEG Award Commit = 89.95% (last year at this time it was 74.10%)
      WTG Award Commit = 101.52% (last year at this time it was 93.03%)

  3. 2003-04 Voucher (V) process is scheduled to begin August 5, 2003.

We appreciate your feedback and thoughts! My phone number is 608-267-2944, FAX: 608-267-2808, EMAIL: sherrie.nelson@heab.state.wi.us and Regular Mail: HEAB, P.O. Box 7885, Madison, WI 53707-7885.


Sherrie Nelson
Acting Administrator
Higher Educational Aids Board


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