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The Monthly Memo Archive

The Monthly Memo

September 1, 1998

Dear Colleagues,

I am pleased to announce that the Higher Educational Aids Board has developed a World Wide Web page. The site address is:

Please take a look at it and let me know what you think. We have included program and contact person information, Board Reports, Monthly Memos, Statutes, Administrative Rules, links to other sites, and more. There are several other items that we are considering adding to the site in the near future. Before we make additions, I would like to get your feedback on the existing page. Please email or call with your input. Thank you in advance for your time and consideration!

Other Points:

  1. 1998-99 notification lists and other associated reports are scheduled to print 9/1/98, 9/15/98, and 9/29/98.

  2. The 1998-99 vouchering process began August 4, 1998. We will continue to run the vouchering process on Tuesday and Friday nights of each week. Please keep in mind that it takes two to three business days after the vouchering process runs before checks are physically printed. So please plan accordingly. Contact me if you have any questions.

  3. Please update all student residency statuses by sending a separate memo to the general HEAB email address. Include the student's name, SS#, and resident or non-resident status. These changes will be processed by the program coordinator. As I mentioned in the August memo, if it is not clear based on the statutes whether a student is a Wisconsin resident or not; please have the student complete the Residency Status Form and submit it to the Higher Educational Aids Board for our committee to review.

  4. We continue to send "confirmation of transmission received" notices known as Data Receipts. These let schools know when a record has been received by HEAB, along with the number of records, and the type of records. If you are not certain whether or not HEAB has received a transmission that you sent, please refer to your Data Receipts. If you still have questions, please call or email.

  5. Those of you who are currently sending FM and V requests directly to Barb Moermond, please begin sending those requests to the general HEAB email address: HEABmail@heab.state.wi.us. This will allow these requests to be logged and tracked. Thank you.

  6. Please be aware that at the end of 1998-99 there will be a June 15, 1999, deadline for submitting all adds, changes, vouchers, and refunds.

  7. I have sent out the request for the Wisconsin Student Support Information System (WISSIS) data to individual independent schools, the UW System, and the WTC System. Just a reminder to the independent schools and the two systems, the deadline to submit the data is 10/15/98. UW and WTC schools data is submitted by their System Administration. Therefore, the individual UW and WTC schools do not need to complete this form. I have added a few more questions this year. The new questions relate to non-need based funds needy students use. Let me know if you have questions. Thank you in advance for providing this very helpful and important information!

I appreciate your feedback and thoughts! My phone number is 608.264.6181, FAX: 608.267.2808, EMAIL: jane.hojan-clark@heab.state.wi.us and SNAILMAIL: HEAB, P.O. Box 7885, Madison, WI 53707-7885.


Jane Hojan-Clark, Acting Executive Secretary
Wisconsin Higher Educational Aids Board


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