Monthly Memo

March 2009

In This Issue

0910 Notification List In New Format Only

Please note that there are now two versions of the notification list being distributed each week. You are receiving the list in the current, familiar format. You are also receiving the list in the new format using the following naming convention:

Notif_###_89_20090106.TXT with ### being your 3 digit HEAB school number.

You will continue to receive both versions of this list containing 0809 information until the final 0809 list is distributed.

However, the 0910 NOTIFICATION LIST which HEAB will being processing in April will be available in the NEW FORMAT ONLY! so it is critical that your systems be ready to accept the new lists when we start processing 0910 in April. Barb Moermond has provided descriptions of the layout to all of the offices, however, do not hesitate to contact her at if you need another copy.

Randy McCready, UW-Parkside has offered to share their programming for those of you with PeopleSoft. UW-Parkside helped test the new list and I am grateful to Randy and his staff that they agreed to be a resource for other institutions.

Final Voucher for 08-09 — May 15, 2009

Refunds Are Due NOW

Also, please be sure to get your refunds processed immediately! This is the second year of the biennium and refunds processed late in the year will be remitted to the State General Purpose Revenue and will be lost to students. Please note that refund information goes to:

Updates to Personnel

It’s vital that we have current contact information in order to ensure the smooth delivery of HEAB information. Please send a list of current personnel of your financial aid office including the director to

Please Check the Priority Application Date for Your School

Please check the priority application date for your school that is listed in the following link on HEAB’s web site. If your date needs to be corrected please send me an email. Changes will be made when we have the next update of our site.

Board Adopts 09-10 Formulas

At its meeting on Friday, February 27 the Higher Educational Aids Board adopted the following formulas for 2009-2010:

The formulas are based on appropriation recommendations of Governor Doyle and are subject to change if the approved budget so requires.

Notification list and voucher processing

Notification list — distributed on the following Wednesday afternoons:

AES List — Thursdays:

Voucher Processing — processed Tuesdays and Fridays for files uploaded by noon:

Please check our web site for current notification list and voucher processing schedules.

Grants Updates — Committed and Spent

TG (03/10/09) Current This Time Last Year
Committed 115.84% 93.63%
Spent 92.81% 87.50%
WHEG-TRIBAL (W codes 08/14/08) Current This Time Last Year
Committed 120.82% 124.23%
Spent 87.40% 96.94%
WHEG-UW (W and Z coded 12/3/08) Current This Time Last Year
Committed 131.58% 132.09%
Spent 98.90% 98.82%
WHEG-WTC (W and Z coded 8/21/08) Current This Time Last Year
Committed 170.11% 172.91%
Spent 99.00% 98.54%
TIP Current This Time Last Year
Committed 124.73% 124.21%
Spent 83.80% 83.11%

Upcoming Events

Scheduled HEAB Board Meetings: April 24 (if needed), August 7

WASFAA Spring Conference in Madison: April 6-8

Scheduled HEAB Training Dates: March 19, May 14 (There will be no training in May this year.)

Please contact me by phone at (608) 264-6181 or by email at if you have suggestions, questions or concerns.

Connie Hutchison
Executive Secretary

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