Monthly Memo

January 2009

In This Issue

0910 Notification List In New Format Only

Please note that there are now two versions of the notification list being distributed each week. You are receiving the list in the current, familiar format. You are also receiving the list in the new format using the following naming convention:

Notif_###_89_20090106.TXT with ### being your 3 digit HEAB school number.

You will continue to receive both versions of this list containing 0809 information until the final 0809 list is distributed.

However, the 0910 NOTIFICATION LIST which HEAB will being processing in April will be available in the NEW FORMAT ONLY! so it is critical that your systems be ready to accept the new lists when we start processing 0910 in April. Barb Moermond has provided descriptions of the layout to all of the offices, however, do not hesitate to contact her at if you need another copy.

Randy McCready, UW-Parkside has offered to share their programming for those of you with PeopleSoft. UW-Parkside helped test the new list and I am grateful to Randy and his staff that they agreed to be a resource for other institutions.

Final Voucher for 08-09 — May 15, 2009

We have moved the final voucher up a month to May. This is the second year of a biennium so we have no ability to carry funds into 0910. We need this extra time to ensure we have all funds spent with enough time left to finalize HEAB’s annual accounting procedures.

Notification list and voucher processing

Notification list — distributed on the following Wednesday afternoons:

AES List — Thursdays:

Voucher Processing — processed Tuesdays and Fridays for files uploaded by noon:

Please check our web site for current notification list and voucher processing schedules.

Grants Updates — Committed and Spent

TG (W codes 9/4/08) Current This Time Last Year
Committed 116.64% 96.63%
Spent 70.00% 67.94%
WHEG-TRIBAL (W codes 08/14/08) Current This Time Last Year
Committed 128.14% 120.34%
Spent 51.75% 50.49%
WHEG-UW (W and Z coded 12/3/08) Current This Time Last Year
Committed 131.56% 131.67%
Spent 73.45% 75.29%
WHEG-WTC (W and Z coded 8/21/08) Current This Time Last Year
Committed 170.13% 172.94%
Spent 86.29% 79.46%
TIP Current This Time Last Year
Committed 125.60% 126.49%
Spent 63.00% 62.71%

Upcoming Events

Scheduled HEAB Board Meetings: February 27, April 24 (if needed), August 7

College Goal Sunday: February 21-22

WASFAA Spring Conference in Madison: April 6-8

Scheduled HEAB Training Dates: March 19, May 14

Please contact me by phone at (608) 264-6181 or by email at if you have suggestions, questions or concerns.

Connie Hutchison
Executive Secretary

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