January 2008 Memo

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The Monthly Memo
January 2008

IN THIS ISSUE

FINAL VOUCHER FOR 0708 - MAY 16 (Friday) Please notify the appropriate staff in your office - this is an earlier date than previous years.
Fund For Wisconsin Scholars (FFWS) - Private Grants for UW and WTCS Students
NO CENTS - IN VOUCHERS OR REFUNDS!!
Notification list and voucher processing
Grants Updates - Committed and Spent
Upcoming Events

FINAL VOUCHER FOR 0708 - MAY 16 (Friday)
We have moved the final voucher up a month to May. We need this extra time to ensure we have all funds spent with enough time left to finalize HEAB’s annual accounting procedures.

FUND FOR WISCONSIN SCHOLARS - PRIVATE GRANTS FOR UW AND WTCS STUDENTS
Mary Gulbrandsen, Executive Director of FFWS, and I met in January to discuss this exciting new grant for Wisconsin resident students attending public colleges and universities in Wisconsin. They plan to begin distributing money to students this fall and intend to work with financial aid directors to identify the best practices for awarding the grants. The criteria for identifying students will be determined by mid-February and as soon as information is available I will send it on to all of you.

NO ¢ENTS - IN VOUCHERS OR REFUNDS!!
WE STILL HAVE A FEW SCHOOLS INCLUDING CENTS IN THEIR REFUNDS! PLEASE HELP US GET THE WORD TO THE RIGHT PEOPLE ON YOUR CAMPUSES THAT WE ARE NO LONGER ACCEPTING CENTS IN REFUNDS!
Beginning in January 2008, if your refunds includes cents, HEAB will return your entire check to your institution. Our new system now accepts only full dollar transactions. Please use standard rounding when determining the dollar amount to be refunded. Sorry for the inconvenience.

Voucher requests with any amounts that are not whole dollars will be truncated (not rounded) when processed by the voucher program. These are avoided by rounding awards up in the fall and down in the spring.

For AES, fall requests MUST be $563 and spring $562. Any fall request that comes in at a different value (562.50 or 562) will be changed to $563.

NOTIFICATION LIST

Distributed Wednesday afternoons: January 9, 16, 23, 30
February 6, 13, 20, 27

AES LIST

Thursdays: January 17 and 31
February 14 and 28

Please look for the schedule online at: http://www.heab.wi.gov/finaid.html

VOUCHER PROCESSING
Tuesdays and Fridays for files uploaded by noon.

Please check our Webpage for current Notification List and Voucher Processing Schedules.
http://www.heab.wi.gov/finaid.html

GRANTS UPDATES - COMMITTED AND SPENT

Current This Time
Last Year

TUITION GRANT (W codes 6/21/07)

Committed
Spent 96.63%
67.94% 84.59%
48.71%

WHEG-Tribal (W coded 08/08 with preference to applicants before 06/30)

Committed
Spent 120.34%
50.49% 94.99%
51.14%

WHEG-UW
Committed
Spent
130.60%
64.35%
131.25%
69.87%

WHEG-WTC (W and Z coded 11/28)

Committed
Spent 170.68%
77.56% 168.63%
79.76%

TIP GRANT
Committed
Spent
126.49%
62.71%
122.93%
69.37%

UPCOMING DEADLINES AND EVENTS

Scheduled HEAB Board Meetings: February 1, 2008; April 4, 2008 (if needed); August 8, 2008
College Goal Sunday: Sunday, February 10 http://wicollegegoalsunday.org
WASFAA Spring Conference: April 23-25, Wausau http://wasfaa.net/events/conferences.asp

Next HEAB Training Date: January 17, 2008

HEAB conducts one-day training programs for new and continuing financial aid administrators. The training session covers all aspects of the programs administered by HEAB, including:

Eligibility for State Aid

The Voucher Process

Submitting and Receiving Data to/from HEAB

The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session. Please let us know if you are coming to training as materials are printed based on the number of people attending. To register for a session or for more information, please contact John Whitt at (608) 266-1665 or email him at John.Whitt@wisconsin.gov.

Please contact me by phone at (608) 264-6181 or by email at Connie.Hutchison@wisconsin.gov if you have any questions, concerns or comments. Thank you!

Connie Hutchison
Executive Secretary

http://heab.wisconsin.gov/jan08.html

	Current	This Time Last Year
TUITION GRANT (W codes 6/21/07)
Committed Spent	96.63% 67.94%	84.59% 48.71%

WHEG-Tribal (W coded 08/08 with preference to applicants before 06/30)
Committed Spent	120.34% 50.49%	94.99% 51.14%

WHEG-UW Committed Spent	130.60% 64.35%	131.25% 69.87%

WHEG-WTC (W and Z coded 11/28)
Committed Spent	170.68% 77.56%	168.63% 79.76%

TIP GRANT Committed Spent	126.49% 62.71%	122.93% 69.37%