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The Monthly Memo Archive

The Monthly Memo

January 1, 2003

Dear Colleagues,

Please visit our web page. The site address is heab.state.wi.us.

Note: All revisions, updates and additions for the 2002-03 academic year have been made to the electronic Policy and Procedure Manual and are now available to you.

Points of Interest:

  1. We still have a supply of book covers provided by the U. S. Department of Education to be distributed to high school students throughout Wisconsin. The covers include the web sites for both the FAFSA and PIN as well as information about applying for financial assistance. A number of these covers have already been distributed to high school counselors who attended the high school counselor workshops. However, we still have a substantial supply. If you would like a supply of these covers for high school nights or visits, etc., please contact our office. We will not be able to send these to you but are willing to do what we can to get a supply to you.

Points Related to Processing:


  1. 2002-03 notification lists and other associated reports are scheduled to run January 7th, 14th, 21st, and 28th.

  2. 2002-03 award commit and spent for WHEG and WTG are as follows:

      TIP Award Commit = 127.05% (last year at this time it was 125.17%)
      TIP Spent = 52.54% (last year at this time it was 52.04%)
      UW WHEG Award Commit = 131.48% (last year at this time it was 131.16%)
      UW WHEG Spent = 59.54% (last year at this time it was 57.21%)
      WTC WHEG Award Commit = 169.78% (last year at this time it was 166.31%)
      WTC WHEG Spent = 72.80% (last year at this time it was 71.61%)
      WTG Award Commit = 117.19% (last year at this time it was 116.14%)
      WTG Spent = 60.15% (last year at this time it was 52.97%)

    NOTE: The W code is currently being applied to any new WTC-WHEG applicants.

  3. 2002-03 vouchering occurs both Tuesday and Friday nights. Requests will be processed if they are received by 12NOON on either Tuesday or Friday.

  4. TIP nomination forms are to be sent to John Whitt.

  5. File maintenance is being accepted for the following items only:
      Professional Judgement changes
      Special Tuition
      Selective Service changes
      Special Circumstances
    If you have a situation that you believe is a special circumstance, please contact the program coordinator. ALL other changes must by made by submitting information to the federal processor.

Other Points:

  1. The next training sessions will be held:

      January 16, 2003

    The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session.

    If you want to register for a session or need more information, please call Jim Buske at (608) 267-9865 or send email to james.buske@heab.state.wi.us.

I appreciate your feedback and thoughts! My phone number is 608.264.6181, FAX: 608.267.2808, EMAIL: jane.hojan-clark@heab.state.wi.us and SNAILMAIL: HEAB, P.O. Box 7885, Madison, WI 53707-7885.


Jane Hojan-Clark, Executive Secretary
Wisconsin Higher Educational Aids Board


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