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The Monthly Memo Archive

The Monthly Memo

May 1, 2002

Dear Colleagues,

Please visit our web page. The site address is heab.state.wi.us.

Points of Interest:

  1. The last 2001-02 notification list is scheduled to be sent June 11, 2002. The last day to submit voucher requests for 2001-02 is June 14, 2002.

  2. Due to computer update limitations, all school TIP grant nominations should be sent directly to John Whitt at HEAB until further notice.

  3. Since both 2001-02 and 2002-03 academic year requests are currently being processed, it is very important to clearly label submissions to HEAB by academic year.

  4. Beginning with the 2002-03 academic year, file maintenance will be accepted for the following items only:
      Professional Judgement changes
      Special Tuition
      Selective Service changes
      Special Circumstances
    If you have a situation that you believe is a special circumstance, please contact the program coordinator. ALL other changes must by made by submitting information to the federal processor. Please note that we are now accepting file maintenance for 2002-03.

  5. All revisions, updates and additions for the 2002-03 academic year have been made to the electronic Policy and Procedure Manual and are now available to you. The changes include addition of the Nursing Student Loan Program, information on the selective service edit and much more. All new information in the Manual is in RED so you can easily spot the changes. Please go to HEAB's site located at heab.state.wi.us to view the electronic manual.

Points Related to Processing:


  1. 2001-02 notification lists and associated reports are scheduled to run May 14th and May 28th.

  2. 2001-02 award commit and spent for WHEG and WTG are as follows:

      UW WHEG Award Commit = 134.03% (last year at this time it was 133.07%)
      UW WHEG Spent = 97.31% (last year at this time it was 96.49%)
      WTC WHEG Award Commit = 171.39% (last year at this time it was 170.54%)
      WTC WHEG Spent = 100.00% (last year at this time it was 97.05%)
      WTG Award Commit = 122.01% (last year at this time it was 119.71%)
      WTG Award Spent = 96.85% (last year at this time it was 98.39%)

    NOTE: The "W" code is currently being applied to any new WTC-WHEG applicants. Decrease in the Award Commit for the WTC-WHEG from previous months is due to carry back from 2002-03.

  3. The 2001-02 voucher (V) process began August 3, 2001. We will continue to run the 2001-02 vouchering process on Tuesday and Friday nights of each week. Just a reminder that we cannot guarantee that your request can be loaded on the same day it has been received if the information arrives after 12NOON. Please keep in mind that it takes two to three business days after the vouchering process runs before checks are physically printed. So please plan accordingly. Please only voucher funds for students who are registered for coursework. Please note the last day to voucher is June 14, 2002. Contact me if you have any questions.

  4. Please remember to submit TIP nomination forms to John Whitt.


  1. 2002-03 notification lists and associated reports are scheduled to run May 7th and May 21st.

  2. 2002-03 award commit and spent for WHEG and WTG is as follows:

      UW WHEG Award Commit = 77.44% (last year at this time it was 72.73%)
      WTC WHEG Award Commit = 56.54% (last year at this time it was 51.54%)
      WTG Award Commit = 71.46% (last year at this time it was 75.18%)

  3. The 2002-03 voucher (V) process began August 2, 2002.

Other Points:

  1. The next training sessions will be held:

      May 16, 2002

    The program begins at 10:00 a.m. and ends no later than 3:00 p.m. It is held at the HEAB offices at 131 W. Wilson St, Suite 902, Madison, WI. We have room for up to 6 people at each session.

    If you want to register for a session or need more information, please call Jim Buske at (608) 267-9865 or send email to james.buske@heab.state.wi.us.

I appreciate your feedback and thoughts! My phone number is 608.264.6181, FAX: 608.267.2808, EMAIL: jane.hojan-clark@heab.state.wi.us and SNAILMAIL: HEAB, P.O. Box 7885, Madison, WI 53707-7885.


Jane Hojan-Clark, Executive Secretary
Wisconsin Higher Educational Aids Board


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