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The Monthly Memo Archive

The Monthly Memo

September 1, 1999

Dear Colleagues,

Please visit our web page. The site address is: heab.state.wi.us.

Points of Interest:

  1. Assembly and Senate budget conferees have not come to an agreement on the 1999-2001 biennial budget to date. I will keep you informed as progress is made.

  2. Due to print service changes, cost, and timeliness we will be moving to one hard copy of the notification list and accompanying reports per school. As an alternative to the multiple paper copies, we would like to offer electronic copies of the reports which would be available in either a report form or a flat file. These files can be sent via Email or FTP. Some schools who already receive the lists electronically have requested that we no longer send paper versions since they are able to print whatever is needed from the electronic file. I thank those of you who responded to my request to indicate whether you would like to receive report type electronic files or flat files and whether or not you still want to receive a paper notification list. We are in the process of implementing your requests. This change will occur as planned on October 1, 1999. Let me know if you have any questions.

  3. Recently schools who offer four-year education degrees were notified of an emergency rule change that affects the administration of the Minority Teacher Loan Program. If you should have received information pertaining to this change and you did not, please contact me and I will send the materials to you. If you have any questions related to the rule change, please contact me.

Points Related to Processing:


  1. 1999-2000 notification lists and other associated reports are scheduled to print 9/14/99 and 9/28/99. Due to changes in the State's print service, notification lists are being sent out one day later. In the past, the lists were printed Tuesday nights and mailed Wednesdays. Now they are printed Tuesday nights and mailed Thursdays.

  2. The 1999-2000 voucher (V) process began August 3, 1999. We will continue to run the 1999-2000 vouchering process on Tuesday and Friday nights of each week. Just a reminder that we cannot guarantee that your request can be loaded on the same day it has been received if the information arrives after 12NOON. Please keep in mind that it takes two to three business days after the vouchering process runs before checks are physically printed. So please plan accordingly. Please only voucher funds for students who are registered for coursework. Contact me if you have any questions.

  3. 1999-2000 award commit for WHEG and WTG is as follows:

      UW WHEG Award Commit = 98.31% (last year at this time it was 109.02%)
      UW WHEG Award Spent = 27.57% (last year at this time it was 34.00%)
      WTC WHEG Award Commit = 109.71% (last year at this time it was 115.08%)
      WTC WHEG Award Spent = 25.85% (last year at this time it was 19.30%)
      WTG Award Commit = 104.06% (last year at this time it was 118.08%)
      WTG Award Spent = 23.02% (last year at this time it was 25.99%)

I appreciate your feedback and thoughts! My phone number is 608.264.6181, FAX: 608.267.2808, EMAIL: jane.hojan-clark@heab.state.wi.us and SNAILMAIL: HEAB, P.O. Box 7885, Madison, WI 53707-7885.


Jane Hojan-Clark, Executive Secretary
Wisconsin Higher Educational Aids Board


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