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The Monthly Memo Archive

The Monthly Memo

August 1, 1999

Dear Colleagues,

Please visit our web page. The site address is: heab.state.wi.us.

Points of Interest:

  1. The Assembly and Senate did each select four conferees to come together and discuss the Assembly and Senate budget versions and to develop a final version to be sent to the Governor for signature. However, the conferees have reached an impasse. Negotiations have broken down and no one knows when they will come back together again to continue their work. I did send a memo to you July 23rd that discussed the status of the budget and how the delay will impact the programs HEAB administers. If you did not receive that memo, please contact me.

  2. Due to print service changes, cost, and timeliness we will be moving to one hard copy of the notification list and accompanying reports per school. As an alternative to the multiple paper copies, we would like to offer electronic copies of the reports which would be available in either a report form or a flat file. These files can be sent via Email or FTP. Some schools who already receive the lists electronically have requested that we no longer send paper versions since they are able to print whatever is needed from the electronic file. You will soon receive a request to indicate whether you would like to receive report type electronic files or flat files and whether or not you still want to receive a paper notification list. It is my intention to have this change implemented by October 1, 1999. Let me know if you have any questions.

Points Related to Processing:


  1. 1998-99 FINAL notification list and other associated reports were printed 7/27/99 and mailed the next day.

  2. The 1998-99 vouchering process has ended.

  3. Final 1998-99 reports will be published in the fall, 1999 Board Report and posted on our web page.


  1. 1999-2000 notification lists and other associated reports are scheduled to print 8/3/99, 8/17/99, and 8/31/99. Due to changes in the State's print service, notification lists are being sent out one day later. In the past, the lists were printed Tuesday nights and mailed Wednesdays. Now they are printed Tuesday nights and mailed Thursdays.

  2. The 1999-2000 voucher (V) process will begin August 3, 1999. We will continue to run the 1999-2000 vouchering process on Tuesday and Friday nights of each week. Just a reminder that we cannot guarantee that your request can be loaded on the same day it has been received if the information arrives after 12NOON. Please keep in mind that it takes two to three business days after the vouchering process runs before checks are physically printed. So please plan accordingly. Please only voucher funds for students who are registered for coursework. Contact me if you have any questions.

  3. 1999-2000 award commit for WHEG and WTG is as follows:

      UW WHEG Award Commit = 85.21% (last year at this time it was 89.27%)
      WTC WHEG Award Commit = 89.35% (last year at this time it was 88.73%)
      WTG Award Commit = 98.82% (last year at this time it was 106.29%)

  4. Please remember to submit TIP nomination forms to Sandy Dercole.

I appreciate your feedback and thoughts! My phone number is 608.264.6181, FAX: 608.267.2808, EMAIL: jane.hojan-clark@heab.state.wi.us and SNAILMAIL: HEAB, P.O. Box 7885, Madison, WI 53707-7885.


Jane Hojan-Clark, Executive Secretary
Wisconsin Higher Educational Aids Board


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