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The Monthly Memo Archive

The Monthly Memo

January 6, 1998

Dear Colleagues,

  1. The 1997-98 formula adjustments are now complete. I would like to thank the system administrators and student financial aid administrators for their assistance during this conversion. Your input was very helpful.

  2. With the conversion came a few unintentional changes. For example, some TIP awards were converted to $1,800 on the December notification lists. Sandy Dercole has asked that you refer to the most recent TIP recipient list that she sent out until the amounts are corrected on our 1/20/98 notification list. There were also a number of $90 WTC WHEG awards that were reflected on the 12/16/97 notification list for students who are not eligible for WHEG funding. These awards have been removed and will not be reflected on the 1/6/98 notification list. 1997-98 notification lists and other associated reports were printed 12/2/97 (mailed to UW schools 12/3/97); 12/5/97 (mailed to UW and Independent schools 12/6/97); and 12/16/97 (mailed to all schools 12/17/97.) January print dates have been scheduled for 1/6/98 and 1/20/98. Please continue to cross reference your student record data with the notification list information.

  3. January's vouchering jobs have been scheduled for Tuesday and Friday nights. Please be aware that we cannot guarantee that your request can be loaded on the same day it has been received if the information arrives after 3PM. Keep in mind that it takes two to three business days after the vouchering process runs before checks are physically printed. Contact me if you have any questions. It is very important that you request funds for students who are registered or who you know will indeed be attending your school. This will assist in reducing the number of refunds that are processed. Please refer to your October Monthly Memo, under point three, which references what must be included when submitting refunds to HEAB and the timeframe in which funds must be returned. PLEASE RETURN REFUNDS AS SOON AS POSSIBLE, ESPECIALLY FOR SOME OF THE SMALLER PROGRAMS IN WHICH REFUNDS APPEAR TO BE DOWN. This will ensure that available funds are spent.

  4. We are in the process of reviewing the value of the "report codes" and "processing codes" that are found on the notification lists. Apparently different schools use them for different purposes. Some schools do not use them at all. We are considering changing these codes and/or elimiminating them.
    QUESTION: Does your school use them? If so, in what way? Please respond by 1/31/98.

  5. Just a reminder that our general HEAB email address that all file maintenance changes, adds, and voucher requests should be sent to is:


I thank you once again for your feedback! I appreciate your thoughts! My phone number is 608.264.6181, FAX: 608.267.2808, EMAIL: hojanj@mail.state.wi.us and snailmail: HEAB, P.O. Box 7885, Madison, WI 53707-7885.

Hope your holidays were funfilled yet relaxing!


Jane Hojan-Clark, Administrator
Division of Programs and Policy
Higher Educational Aids Board


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