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The Monthly Memo Archive

The Monthly Memo

December 1, 1997

Dear Colleagues,

Again, I encourage the submission of names of other staff members within your department or school who would like to be included on the mailing list for this monthly memo.

  1. 1997-98 notification lists and other associated reports were printed 11/5/97 (mailed 11/5/97) and 11/19/97 (mailed 11/19/97.) December print dates have been scheduled for 12/5/97, 12/17/97, and 12/26/97. Please continue to cross reference your student record data with the notification list information.

  2. December's vouchering jobs have been scheduled for 12/9/97, 12/12/97, 12/16/97, 12/19/97, and 12/26/97. HEAB will be closed December 24th, 25th, and 31st along with January 1st. Please plan your vouchering requests accordingly. Keep in mind that it takes two to three business days after the vouchering process runs before checks are physically printed. Contact me if you have any questions. It is very important that you request funds for students who are registered or who you know will indeed be attending your school. This will assist in reducing the number of refunds that are processed. Please refer to your October Monthly Memo, under point three, which references what must be included when submitting refunds to HEAB and the timeframe in which funds must be returned.

  3. Due to additional 1997-98 WHEG and WTG funding that has been made available, grant adjustments will be made to student awards for this academic year. I will communicate the changes to you in a separate memo.

  4. The FY98 Labor-HHS and Education Appropriation Bill HR-22-64 which funds SSIG $25 million passed the House and Senate and was signed by the President. The National Association of State Student Grants and Aid Programs is pleased that its members along with many others had an impact in securing funds for FY98. At one point the program was zero funded. FY97 appropriation was $50 million.

  5. A great deal of HEAB staff time in November was spent preparing and delivering information to High School Counselors around the state at various workshops. We are pleased that they went quite well. Each of us at HEAB would like to thank the hosts of each site for the warm welcome and assistance!

  6. Once again for the few schools that are using tapes or cartridges, we encourage you to try to convert as soon as possible to FTP, email, or diskette. We will soon not be able to accommodate the use of either tapes or cartridges. Please let me know if there is anything HEAB can do to assist you in the conversion. Thank you.

  7. Just a reminder that our general HEAB email address that all file maintenance changes, adds, and voucher requests should be sent to is:


I thank you once again for your feedback! I appreciate your thoughts! My phone number is 608.264.6181, FAX: 608.267.2808, EMAIL: hojanj@mail.state.wi.us and snailmail: HEAB, P.O. Box 7885, Madison,WI 53707-7885.

Happy Holidays!


Jane Hojan-Clark, Administrator
Division of Programs and Policy
Higher Educational Aids Board


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